UPDATED TUESDAY 30 DECEMBER
Response and Policy
The situation and news surrounding the Coronavirus is changing on a daily basis, as are our learnings and understanding of the measures required to slow and manage its spread.
Whilst our advice for customers is always guided by the Foreign, Commonwealth and Development Office (FCDO), Sunvil's experienced operations team are also monitoring the news and official advice on Covid-19 and are in regular dialogue with our colleagues on the ground in resort. The health and safety of our customers, staff and local partners is paramount.
On Friday 03 July the UK government announced a series of ‘travel corridors’, whereby arrivals into the UK would be exempt from the need to quarantine. This list of countries remains fluid. The current list of corridors can be viewed here.
We understand that you may have questions concerning your confirmed holiday or proposed trip and so have compiled a short Q&A below. This policy explains what would happen if the FCDO advises against ‘all but essential travel’ to your holiday destination. Any further questions, please do not hesitate to contact us on 020 8568 4499.
Remember that in a fast-changing situation like this, we may not have clear answers to every question. But we will always do our best to tell you clearly what we know, and what we don’t know.
Our guidance: Insurance
It has always been a condition of booking that all our travellers have valid insurance, including health and repatriation cover, when they travel. This remains as important as ever, if not more so, and you must ensure that you are covered for cancellations pre-departure as well as for overseas assistance.
Which Magazine has identified a number of insurers offering cover for certain Covid-19 related incidences. You can read further details here.
If you already have insurance in place, please speak to your insurer to ensure that you are covered for Covid-19 related incidences.
Please ensure that you carefully read the conditions and exclusions prior to purchase of any insurance.
Our guidance: FCDO travel advice
Sunvil has always followed the travel advice of the UK government's Foreign, Commonwealth and Development Office (FCDO). Where issues of illness and infection are concerned, the FCDO usually mirrors the advice of the World Health Organisation (WHO).
FCDO advice is frequently modified and adapted. To avoid jumping the gun, we wait until much closer to departure, and sometimes as little as 14 days, before following the FCDO advice that applies at that time.
Then, if the FCDO advises against ‘all but essential travel’ to a particular area, we will respond swiftly and individually to travellers who are about to be imminently affected. If we have travellers in these areas, we will swiftly explore options to move them out. Travellers who have trips which are due to traverse or stay in these areas will be offered alternatives or re-routing or have their trips deferred should they no longer wish to travel.
- What happens if the Foreign, Commonwealth and Development Office (FCDO) advises against ‘all but essential travel’ to my holiday destination?
- What happens if my holiday destination requires me to quarantine on arrival into the country?
- What happens if I test positive, or display symptoms, for the Coronavirus (Covid-19) within 14 days of departure?
- What happens if I test positive on arrival or during my stay in my holiday destination?
- What happens if my home town is placed under a localised lockdown by the UK government and I am restricted from travelling?
- What happens if the FCDO advice changes whilst I am on holiday?
- Can I defer my holiday?
- What are your cancellation fees?
- What can I do?
- What are the latest travel recommendations for the over 70s?
- Can I still book a holiday with you?
- What changes should I expect in my holiday destination?
1. What happens if the Foreign, Commonwealth and Development Office (FCDO) advise against ‘all but essential travel’ to my holiday destination?
The situation surrounding the Coronavirus (Covid-19) is fluid but rest assured that Sunvil’s operations team are keeping abreast of the latest advice. We are not virologists, but we are experts in our field and have tried and tested response measures in place.
If the FCDO advises against ‘all but essential travel’ within 14 days of your departure, the Sunvil team will contact you by telephone to discuss the options available to you (these are detailed below).
If the advice changes within 24 hours of your departure, Sunvil’s operations team will contact you by telephone to discuss the revision of the government policy and the options available to you (these are detailed below). At the time of ticketing we will be requesting an emergency contact number – this season, more-so than ever, it is important that we hold this information for all travellers. If you will be staying at a different address the day before your flight, please ensure that this number is also provided.
- Deferral of your holiday to a date later in the season or to travel in 2022, or to a new holiday destination. A revised quotation would be provided.
- Accepting a fully bonded Refund Credit Note covering the money paid to date. The Refund Credit Note can be used against a new holiday for 2021 or 2022 when booked before 30 September 2021.
- Requesting a cash refund for the value of the money paid to date. We would urge you firstly to consider a Refund Credit Note, which is fully financially protected, is refunded if unused and aids our cash flow in these difficult times for the company.
We have always treated our clients as individuals and this situation is no different.
2. What happens if my holiday destination requires me to quarantine on arrival in the country?
We fully appreciate that it would not be a ‘holiday’ if all travellers to a destination were required to self-isolate or quarantine on arrival. In this instance we would treat the situation as if it was a change to the advice issued by the Foreign, Commonwealth and Development Office, and the aforementioned three options would apply: Deferral, Refund Credit Note or a cash refund.
3. What happens if I test positive for the Coronavirus (Covid-19) prior to departure?
It is important that we all work together to reduce the spread of the virus and protect other travellers and those who live and work in our destinations. If you or a member of your party test positive, or are displaying symptoms, for the Coronavirus (Covid-19) within 14 days of departure, you MUST declare this and accept that you are unable to travel on holiday. Members of your party who are not subject to the government’s quarantine rules are permitted to travel.
You should ensure that your travel insurance covers cancelled for reasons surrounding Covid-19. In this instance your policy authorise a claim of the full monies paid to us.
4. What happens if I test positive for the Coronavirus (Covid-19) on arrival or whilst on holiday?
Most countries have adopted randomised testing of passengers on arrival. In Greece, for example, those tested will be notified within 24 hours should the result return positive. In this instance travellers are required to quarantine, and we would work with you, and your travel insurer, to safely return you to the UK at the earliest possible opportunity.
Should you contract the Coronavirus (Covid-19) during your holiday, the same procedure would apply. If you are required to stay in the country longer than your scheduled return date to the UK, Sunvil would cover your accommodation costs for the first three nights; after this any applicable charges must be covered by yourself or your travel insurer.
5. What happens if my home town is placed on a localised lockdown by the UK government and I am restricted from travelling?
We are committed to offering a flexible approach to holidays post-lockdown, however actions by the UK government, such as localised lockdowns, are beyond our control. If you wish to cancel your holiday due to such an event, our standard cancellation terms and conditions would apply and you would be required to make a claim on your travel insurance. We will, of course, endeavour to defer your holiday at as minimal a fee as we can achieve.
6. What happens if the FCDO advice changes whilst I am on holiday?
If, like in the situation of Spain on Sunday 26 July, the FCDO advice changes whilst you are on holiday, we would return you to the UK as planned, unless an airlift is necessitated by the government.
The FCDO has advised against all but essential travel for Spain but also has introduced the need for all travellers to the country to quarantine for 14 days on return to the UK. Should you wish to return to the UK earlier than your scheduled departure – for personal reasons – we will, of course, work to facilitate this change for you at as little cost as possible. Any fees for airline changes are your responsibility and no refund is applicable for your curtailed accommodation and experiences – you should discuss any changes with your travel insurer.
7. Can I defer my holiday?
If you wish to defer your trip, outside of the aforementioned exceptions (points 1 and 2), then we will do our very best to make this possible for you but it may not always be possible without incurring cancellation fees or supplier amendment fees (note: Sunvil will not charge amendment fees outside of 10 weeks before travel but will have to pass on any charges made by our suppliers).
Any requested deferrals will be taken on a case-by-case basis and revised quotations provided as per our terms and conditions. Any alteration requested within ten weeks of departure may be treated as a cancellation of the original holiday (attracting cancellation charges) and a new holiday booking made.
Outside of ten weeks of departure, deferrals are available as per our flexible booking policy. Where a holiday is deferred to the following year an additional holiday deposit of £200 per person and any upfront airline/hotel charges are payable.
Please note that Early Booking Offers applicable to your original holiday cannot be carried across to your new reservation.
8. What are your cancellation terms?
Our cancellation charges are listed below:
Sunvil and GIC The Villa Collection (excluding Sunvil Latin America).
- 70 days or more: Deposit payment
- 69 – 43 days: 30%
- 42 – 29 days: 40%
- 28 – 22 days: 60%
- 21 – 15 days: 80%
- 14 days or less: 100%
Sunvil Latin America
- 70 days or more before departure: Deposit only
- 69-30 days before departure: 50%
- 29-22 days before departure: 70%
- 21-15 days before departure: 80%
- 14 days or less before departure: 100%
- We reserve our right to pass on to you any cancellation charges imposed by our suppliers which are in excess of the cancellation charges set out above. In particular, any ‘bought-in flight element’ will be charged at 100% cancellation fees for the flight.
9. What can I do?
Travellers are advised to read the Foreign, Commonwealth and Development Office travel advice for the country they are travelling to, which includes a link through to the National Travel Health Network and Centre (NaTHNaC) TravelHealthPro website that provides specific travel health advice for countries. You may also wish to familiarise yourself with the latest advice from the World Health Organisation.
10. What are the latest travel recommendations for those over 70 years of age?
ABTA’s guidance regarding customers over 70 years of age, and/or with a medical condition, is that the Government advice against travel relates to the capacity of the individual to travel, not to the deliverability of the arrangements, and therefore does not give rise to a right to refund.
11. Can I still book a holiday with you?
Yes. Sunvil's country specialists are on the end of the phone to help design your perfect break. Our 2022 trips are also now on sale.
12. What changes/measures have been adopted within my holiday destination and how will they affect my holiday?
We are in the process of compiling factsheets for our holiday destinations detailing the local measures in place to manage the Coronavirus (Covid-19). These factsheets contact our latest understanding and will be updated frequently. We will add further destinations in due course.
Note: For the vast majority of Sunvil's destinations, tourism is a key contributor to the local economy. Our approach to holidays places you in lesser-known areas where you will eat, socialise and relax alongside those who live and work there, thus ensuring that your holiday spend spreads along the local supply chain. A reduction in visitor numbers will inevitably have significant consequences to businesses and therefore we are looking to postpone the holidays of our guests wherever possible, rather than cancelling in the first instance.